Supervisory Union Board Members
|
Town |
Term ends |
Alison DesLauriers, Chair |
Chester |
2010 |
Duane Hart, Vice Chair |
Weston |
2012 |
Gert Bennett, Member |
Chester |
2011 |
Dr. Eugene Bont, Member |
Cavendish |
2012 |
William Bourque, Member |
Andover |
2012 |
Carrie Chalmers, Member |
Weston |
2012 |
Ginger Roper, Member |
Chester |
2011 |
Windsor Southwest Supervisory Union
Executive Committee Meeting
Tuesday November 10, 2009
8:30 p.m. Superintendent's Office
AGENDA
1. Call to Order
2. Approval of Minutes of October 13, 2009
3. Resignation
4. Superintendent's Job Description
5. Superintendent's Report
6. Preliminary Budget Review
Essential Early Education (EEE)
Early Education Collaborative
Windsor Southwest Supervisory Union
7. Other Business
8. Next Meeting Date and Time
9. Executive Session - Personnel and Nego
Windsor Southwest Supervisory Union Executive Board Meeting Minutes
September 22, 2009 8:30 a.m. Central Office Unapproved Minutes
Board Present: Alison DesLauriers, Duane Hart, Carrie Chalmers, Bill Bourque
Administration Present: David Adams - Superintendent, Jackie McCuin - Coordinator of Special Services, Meredith Austin - WSWSU Business Manager, Linda Waite - Assistant Superintendent of C.I.A., Patrick Walters - FBUS Principal
Public Present: Janet Currier - Recording Secretary
Call to Order - Alison DesLauriers - Chair, called meeting to order at 8:30 a.m., a quorum was present.
Approval of Minutes of August 18, 2009: Duane made motion to approve minutes as presented. Board approved.
Business and Finance - Meredith Austin - a) Asset Audit Update: Meredith said the American Appraisal people were here and we should have a draft report next week and they would like a response by October 12th. If we respond by this date they will have a final report for us by October 26th. B) Auditor Bid update: Meredith sent out thirteen RFP;s (Request For Proposal) and she heard back from five. She and David reviewed the bids and two have declined. We received three years of prices from three auditor companies. Alison and Duane will look at the bids to make a recommendation to the board on October 13th. The companies submitted two separate bids, one for schools and one for towns. If the towns don't want to use these bids they can do a search themselves for an auditor.
Curriculum Management Audit - Alison asked Meredith to do an update on ARRA funds for this. David said this is one way to use stimulus funds as a long-term improvement project for the supervisory union. The purpose of an audit is to see what our operations are doing well and what they are doing not so well. An individual auditor would come to our district, usually a retired superintendent or college person. We would have to gather documents that the auditor requests and interviews would also be held. He feels this audit would provide a blueprint for our S.U. for long-term benefits, usually a seven to ten year plan. Doing this audit would be close to $40,000.00 and David asked the board to consider this. Linda Waite reviewed some points regarding the curriculum audit with those
present. This audit would be about a year-long process.
David will present this curriculum audit proposal to each of the individual boards. This will be on the October 13th agenda for discussion and approval. It was discussed getting materials to the Cavendish Board and then asking them to meet on October 6th instead of the 13th to make a decision on this prior to the 13th. Meredith talked about the ARRA funds and the difficulty that goes with these funds. The state short funded the education funds because the ARRA funds are coming to each school district. The money has to be tracked as either state or federal funds and this is an accounting nightmare. The Governor's office is now telling us how to spend the
money.
Superintendent's Job Description - Alison asked for any feedback that the boards have given to their Chairs. This will be tabled until next meeting.
Hiring: Special Education Individual Assistants and Support Personnel - Jackie explained that one is a para-position to work with a Baltimore student in Springfield. The other position is to work with EEE in a clerical position. Duane made motion to hire Gretchen McCabe as EEE Medicaid Clerk/Secretary for 17 hours/week at $13.50/hour. Board approved. Duane made
WSWSU Executive Board Minutes 09/22/09 Page 2
motion to hire Linda Klaiber as a special education individual aide to work with a Baltimore student in Springfield for 17.5 hours/week at $13.22/hour. Board approved.
Jackie said that two of our students have returned to Opportunities and we have accepted two tuition students so we now have an enrollment of 19 students. The program director is asking to have a program para-position reinstated. Jackie said the tuition generated by the four additional students would more than cover this new position. David would like to look at the documents to guarantee tuition for ? year for students, not by quarters. Duane made motion to approve a position for a full-time para-position at Opportunities based on student enrollment. Board approved.
Superintendent's Report: David talked about H1N1 vaccines and said we have been asked to register our schools as sites for vaccinations. The Health Department will assist school nurses in giving the vaccinations to students. Parents will have to give approval for their child to receive this vaccination. The boards will be asked to approve this plan. David is going to meet with all the area Superintendents tomorrow and they will discuss H1N1. David is also a member of the Vermont Association of Middle Level Educators (VAMLE) and he will be attending these meetings as well from time to time. They will be holding a school drop-out conference soon.
David and Linda said we received high marks from the teachers for the opening day in-service.
Other Business - None.
Next Meeting Date and Time - October 13, 2009 at 8:30 a.m. at the central office.
Executive Session - Personnel: Duane made motion to enter into Executive Session at 9:52 a.m. to discuss Negotiations. Board approved.
Duane made motion to come out of Executive Session at 10:50 a.m. Board approved.
Adjournment - Duane made motion to adjourn at 10:51 a.m. Board approved adjournment.
Respectfully submitted,
Janet Currier
Secretary
Windsor Southwest Supervisory Union
Executive Committee Meeting
Tuesday September 22, 2009
8:30 p.m. Superintendent’s Office
AGENDA
1. Call to Order
2. Approval of Minutes of August 18,2009
3. Business and Finance – Meredith Austin
a) Asset Audit Update
b) Auditor Bid Update
4. Curriculum Management Audit
5. Superintendent’s Job Description
6. Hiring – Special Education Individual Assistants and Support Personnel
7. Superintendent’s Report
8. Other Business
9. Next Meeting Date and Time
10. Executive Session – NegotAdjournment
Windsor Southwest Supervisory Union Executive Board Meeting Minutes
August 18, 2009 8:30 a.m. Central Office Unapproved Minutes
Board Present: Alison DesLauriers – Chair, Duane Hart -Vice Chair, Gert Bennett, Ginger Roper, Bill Bourque
Administration Present: David Adams – Superintendent, Linda Waite – Assistant Superintendent of C.I.A., Patrick Walters – FBUS Principal,Meredith Austin – WSWSU Business Manager
Public Present: Janet Currier - Recording Secretary
Call to Order –Alison DesLauriers - Chair,called meeting to order at 8:32 a.m., a quorum was present.
Approval of Minutes for July 14 and 21, 2009: Gert moved approval of minutes. Board approved as presented.
Business and Finance – Meredith Austin: Meredith reported that we would be buying our fuel oil for $2.249/gallon from HB Fuels of Springfield. The bid from Irving was $2.472/gallon and $2.492/gallon from straight truck. The Special Education and Stat Reports have been mailed to the Department of Education and she hopes to have RFP’s (Request for Proposal)letters out to the Auditors before she goes on vacation this week. David has requested a time be scheduled to review the Auditor bids and Alison and Duane will be on this committee.
District Wide Negotiations Discussion: Alison said each of the board chairs need to appoint two of their board members to the Bargaining Council. A meeting will be scheduled for the Bargaining Council to meet with Dennis Wells. Discussion ensued.
Superintendent Job Description: David requested that the Executive Board members look at this job description that was adopted in 1991. The role of Superintendent has changed greatly in the past 18 years. David reviewed a list of things he would like to have the board review and consider and to have the Statute regarding the responsibilities of the superintendent looked at. He asked to keep this on the agenda. The board will review, update and approve a new job description.
Alison suggested having an executive agenda item: Executive Committee Update to help with communications. It was suggested that we begin to post the executive board agenda and minutes on the WSWSU website in the future. It was discussed and agreed that negotiations should be on each agenda now. David asked to have the board chairs share with their board and then revisit this in October.
Superintendent Report: David said he has been learning a lot. He requested that the board enter into an agreement with Green Mountain to move our early education and speech language people to the Green Mountain building at no cost this year but rent will be budgeted next year.
Regarding the mold situation in the central office basement,it has been remedied but the humidity level in the basement is rising again.
Windsor Southwest Executive Board Minutes August 18, 2009 Page 2
Gert made motion to approve “Moving the early education and two speech language people to Green Mountain as a temporary move to be near the early education program”. This will free up space in the barn office area. This should give us space to store special education documents in the barn area as well. David said we must continue looking for a new space to relocate to. Alison said this would be done during the last 18 months of the current office lease. Board approved.
David told the board that the mold remediation cost the S.U.about $7,000.00 not counting the carpet replacement. He would like to look at maximizing the grants to help buffer this unexpected cost. He said that Green Mountain has been great about allowing our employees to move into their building.
David informed the board that Jim Moulton would be the keynote speaker again this year for the opening of school. Jim presented teacher workshops on technology at Green Mountain last week.
On August 26th at 5:30 p.m. Jim Moulton will hold a forum for the community at Green Mountain and David said he would like as many board members as possible to attend this. Jim Moulton wants to teach teachers how to get kids involved in technology at school and how to make connections and keep the kids interested. August 27this opening day and welcome back breakfast for teachers at Green Mountain and Jim Moulton will be the speaker.
Discussion about VITA-Learn and how it offers training for teachers took place.
David said he, Linda, Jackie and Meredith have had some discussions regarding the use of ARRA dollars. He feels this is a windfall and provides us with an opportunity to make an investment in the area schools for a curriculum management audit and that this might be a baseline to start with for along-term investment in the supervisory union as it has great value. Discussion continued.
David said that he would be on vacation September 2ndthrough the 15th. This was a pre-agreement when he was hired. He will be here for the first day of school for students. The board wished him a great trip.
Next Meeting Date and Time – September 22,2009 at 8:30 a.m. at the Superintendent’s office. The following meeting will be held on October 13,2009.
Other Business – None.
Executive Session – None.
Adjournment –Bill made motion to adjourn at9:49 a.m. Board approved.
Respectfully submitted,
Janet Currier, Recording Secretary
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